Okay, so you've figured out what kind of meeting is needed, you've planned well and you have all the right materials. How about the meeting itself? How can you be sure the meeting you've so carefully planned and prepared actually comes off as expected?
The checklist below can help you through the process.
- Begin on time, clearly stating the meeting objective and your intentions to stick to type, time, topic, agenda
- Obtain agreement on the agenda items and times for each item
- Agenda changes must be consistent with meeting objective, type, time limits
- Consider having a time keeper, rather than letting topics exceed time limits
- Use action language to assign responsibilities -- What will be accomplished, who will accomplish it, time frames and deliverables (when and how to be accomplished)
- Appoint a scribe to document meeting results
- Have a "parking lot" for topics not on the agenda - at end of meeting - Review parking lot, decide resolution, assign follow-up, if appropriate
- Anyone who feels the process is not supporting the objectives of the meeting should speak up and share this observation
- Decide date and time for next meeting, if needed
- Debrief the meeting (should take less than 5 minutes). Ask questions like Was the meeting necessary? Did the meeting begin and end on time? Was the agenda adhered to? Were participants objective, and all viewpoints heard? Were outside interruptions avoided? Did all participants have an opportunity to contribute? Were digressions and repetitions avoided? Were win/win solutions achieved? Was feedback offered and accepted?
- End on time
Denise O'Berry - aka 'Team Doc' - is the founder of http://www.teambuildingtips.com Visit our site for helpful team building tips and tools and advice.
Kinds of Workplace ConflictsLet's start by identifying where conflicts happen.... Read More
The phrase "turning ideas into action" is a Russian doll.Managing... Read More
Employees are the often-neglected stakeholders in the success or failure... Read More
If you want to find success in various ramifications, be... Read More
This article relates to the organizational structure competency, commonly evaluated... Read More
Do you have some goals you want to achieve or... Read More
Good hires do not happen by accident or luck. In... Read More
Stop hiring new administrative support staff. And learn how to... Read More
You, the Entrepreneur, are 'normally' a type-A individual. One who... Read More
Not long ago I was asked to come out and... Read More
It is when the going gets better, that the going... Read More
If one does not understand a person, one tends to... Read More
You know, this would be a great business if it... Read More
A series of articles exploring the seven critical areas that... Read More
The permissive and participatory conduct which most employees take for... Read More
Writing a safety manual is a tough job and most... Read More
Organizations live and die by results. Yet most organizations get... Read More
Let me tell you a secret.Things don't always go the... Read More
Recently, I attended a webinar with nearly 400 other Chief... Read More
Solving a big problem is a project: you're far more... Read More
Building a 'bridge of understanding' between parties is... Read More
Every business must strive to provide quality products and services... Read More
Hurting your sales efforts can be accomplished easily with the... Read More
One of the biggest challenges any business owner or manager... Read More
COLLECTIVE WISDOM CAN BE AN effective tool for solving the... Read More
Creativity can be defined as problem identification and idea generation... Read More
I believe the media and our culture sends the wrong... Read More
How can I "know who knows" None of us can... Read More
Creativity can be defined as problem identification and idea generation... Read More
One of the more ambiguous elements of a Six Sigma... Read More
Effective project managers know how to get the job done,... Read More
What do the companies 3M, Polaroid, and Walt Disney have... Read More
Wow! You're brilliant! You have a great idea. You've looked... Read More
According to a Gallup Poll, 80 percent of employees said... Read More
In order to survive, you have to be happier than... Read More
There seems to be an assumption that change is a... Read More
The knee-jerk response to prioritizing requirements is to mark everything... Read More
People sometimes interchange the terms "know-how" and "knowledge", but there's... Read More
Ask almost any business leader how to most effectively develop... Read More
Top businesses that continually lead their industry clearly understand a... Read More
Have you ever sat in a meeting where everyone is... Read More
--PREPARATION: The purpose of the therapeutic approach is to spark... Read More
The main reason is to stop any potential lawsuits from... Read More
You may have the MBA but if an internal critic... Read More
Creativity can be defined as problem identification and idea generation... Read More
Standardizing Quality SystemsThe ISO, or International Organization for Standardization, was... Read More
Positive radical movement is the holy grail of nearly every... Read More
Measure the right things. It's not enough just to measure-you... Read More
Audiences who saw the fabled Broadway musical, Chorus Line, marveled... Read More
How do you, or would you, communicate in a chaotic... Read More
Facilitating good communication can make the difference between a well... Read More
Starting up a new venture or business can be one... Read More
How you run your business is, of course your business.... Read More
Living in the 21st Century is truly marvelous, isn't it?... Read More
If your organization has people, then interpersonal skills are needed.I... Read More
There are seven essential elements to successful business communication:StructureClarityConsistencyMediumRelevancyPrimacy/RecencyPsychological Rule... Read More
The litany of headaches related to the implementation and on-going... Read More
As crazy as it seems, some people spend more time... Read More
By sharing how well you are doing and how well... Read More
People management and leadership has become a major topic of... Read More
Outsourcing is when you hire outside professionals or services to... Read More
Implementing an ISO 9001 system represents a major effort. However,... Read More
Marketing ISO 9001 2000.Lately we've been seeing a lot of... Read More
I have a short story to share with you about... Read More
You do your best to make sure your organization is... Read More
Creativity can be defined as problem identification and idea generation... Read More
Business Management |