Guidelines For Conducting A Good Meeting

Okay, so you've figured out what kind of meeting is needed, you've planned well and you have all the right materials. How about the meeting itself? How can you be sure the meeting you've so carefully planned and prepared actually comes off as expected?

The checklist below can help you through the process.

- Begin on time, clearly stating the meeting objective and your intentions to stick to type, time, topic, agenda

- Obtain agreement on the agenda items and times for each item

- Agenda changes must be consistent with meeting objective, type, time limits

- Consider having a time keeper, rather than letting topics exceed time limits

- Use action language to assign responsibilities -- What will be accomplished, who will accomplish it, time frames and deliverables (when and how to be accomplished)

- Appoint a scribe to document meeting results

- Have a "parking lot" for topics not on the agenda - at end of meeting - Review parking lot, decide resolution, assign follow-up, if appropriate

- Anyone who feels the process is not supporting the objectives of the meeting should speak up and share this observation

- Decide date and time for next meeting, if needed

- Debrief the meeting (should take less than 5 minutes). Ask questions like Was the meeting necessary? Did the meeting begin and end on time? Was the agenda adhered to? Were participants objective, and all viewpoints heard? Were outside interruptions avoided? Did all participants have an opportunity to contribute? Were digressions and repetitions avoided? Were win/win solutions achieved? Was feedback offered and accepted?

- End on time

Denise O'Berry - aka 'Team Doc' - is the founder of http://www.teambuildingtips.com Visit our site for helpful team building tips and tools and advice.

---

Success: A Wholistic Perspective

The world has always been mixed with the... Read More

Hire Winners: Ask the Right Questions

How do you as a manager, supervisor or team leader... Read More

5 Tips For Creating Great Jobs

1) Create A Powerful "Mission Statement"-When your business mission is... Read More

Think it Over

You can't solve a problem with the... Read More

Never Hire Anyone Dumber Than You Are!

In a previous life I was a Navy Pilot. Great... Read More

Hows Your Company RQ (Reputation Quotient)?

In light of recent corporate scandals, from Enron and Global... Read More

Innovation Management ? smart people dont necessarily produce great ideas

Creativity can be defined as problem identification and idea generation... Read More

Tales from the Corporate Frontlines: Finding The Perfect Balance

This article relates to the Work/Life Balance competency, which investigates... Read More

Make a Difference - Sweat the Small Stuff First

My background is in retail management - yes, running stores,... Read More

Measure for Measure

Can you imagine playing hockey without a goal? Basketball without... Read More

Crisis Management Tips

The term crisis management has different connotations. In this article,... Read More

Employee Orientation: The 90 Day Difference

Why do some new managers succeed while others fail? It... Read More

Minimising Conflict With Effective Communication

Did you know there are 5 types of... Read More

Argue Your Way To Business Success

"Jack" (not his real name) is a vice president of... Read More

Creativity and Innovation Management - Turning Ideas into Action

The phrase "turning ideas into action" is a Russian doll.Managing... Read More

The Few & the Many: Free Trade, Outsourcing, & Communication

Have you noticed that some sound ideas get bad publicity?... Read More

Your Company Without Training - Any Questions?

Okay, be honest!Are you guilty of sticking in a few... Read More

5 Ways to Work More Effectively With Your Administrative Assistant

Stop hiring new administrative support staff. And learn how to... Read More

Passion for Profits

Business owners and managers are busier than ever. As their... Read More

Creating Advisory Boards

There is no substitute for soliciting the opinions of the... Read More

Structure Your Payment Offers to Sell More Products

The way you structure your payment offers can increase your... Read More

Competencies for HR Professionals in Knowledge-based Industry with Reference to IT, ITES-BPOs

Introduction"High performing HR function affects bottom line nearly 10%"- A... Read More

Eliminate Performance Anxiety Forever

You've had many years of training in your craft as... Read More

Success at Work : People Skills : Dealing with New Ideas

Re-organizing, re-engineering, re-training, down-sizing, outsourcing, changing-changing-changing. Organizations today think they... Read More

Thoughts on Empowerment

People are empowered when they are given the authority and... Read More

A Renewed View of the Modern Business Culture

Life can sometimes be unexciting if not refreshed by the... Read More

Top 10 Things Every Business Should Provide for Every Worker - Including the Boss!

Doing business and meeting the needs of workers is increasingly... Read More

Using Outlook to Count Responses

Here's a productivity tip that will save you a lot... Read More

Which ITIL Process Should We Implement First?

The following question is usually debated a lot amongst IT... Read More

Rapport - How to Build it with Your Team

I've often heard managers say - "My door is always... Read More

The Seven Cs: Partnership Danger Signs - Communication Breakdown

An ongoing series of articles exploring the seven critical areas... Read More

Know Your Client - The First Rule of Business Coaching

Whilst the very best coaches have undertaken independently accredited training... Read More

Creativity and Innovation Management :- Thought Leadership

Leadership is only sustainable when leaders consistently come up with... Read More