Great Plains Customization ? Programming Auto-apply in Accounts Receivable

Microsoft Great Plains is one of three Microsoft Business Solutions mid-market ERP products: Great Plains, Solomon, Navision. Considering that Great Plains is now very good candidate for integration with POS application, such as Microsoft Retail Management System or RMS and Client Relation Systems, such as Microsoft CRM ? there is common need in Great Plains customizations and integrations, especially on the level of MS SQL Server transact SQL queries and stored procedures.

In this small article we'll show you how to create auto-apply utility, when you integrate huge number of sales transactions and payments. We will be working with RM20101 ? Receivables Open File and RM20201 ? Receivables Apply Open File.

Let's see SQL code:

declare @curpmtamt numeric(19,5)

declare @curinvamt numeric(19,5)

declare @curpmtnum varchar(20)

declare @curinvnum varchar(20)

declare @curinvtype int

declare @curpmttype int

declare @maxid int

declare @counter int

-- Create a temporary table

create table #temp

(

[ID] int identity(1,1) primary key,

CUSTNMBR varchar(15),

INVNUM varchar(20),

INVTYPE int,

PMTNUM varchar(20),

PMTTYPE int,

INVAMT numeric(19,5),

PMTAMT numeric(19,5),

AMTAPPLIED numeric(19,5)

)

create index IDX_INVNUM on #temp (INVNUM)

create index IDX_PMTNUM on #temp (PMTNUM)

-- Insert unapplied invoices and payments

insert into #temp

(

CUSTNMBR,

INVNUM,

INVTYPE,

PMTNUM,

PMTTYPE,

INVAMT ,

PMTAMT,

AMTAPPLIED

)

select

CUSTNMBR = a.CUSTNMBR,

INVNUM = b.DOCNUMBR,

INVTYPE = b.RMDTYPAL,

PMTNUM = a.DOCNUMBR,

PMTTYPE = a.RMDTYPAL,

INVAMT = b.CURTRXAM,

PMTAMT = a.CURTRXAM,

AMTAPPLIED = 0

from RM20101 a

join RM20101 b on (a.CUSTNMBR = b.CUSTNMBR)

join RM00101 c on (a.CUSTNMBR = c.CUSTNMBR)

where

a.RMDTYPAL in (7, 8, 9) and

b.RMDTYPAL in (1, 3) and

a.CURTRXAM 0 and

b.CURTRXAM 0

order by

a.custnmbr,

b.DOCDATE,

a.DOCDATE,

a.DOCNUMBR,

b.DOCNUMBR

-- Iterate through each record

select @maxid = max([ID])

from #temp

select @counter = 1

while @counter = @curpmtamt) and (@curpmtamt>0) and (@curinvamt>0)-- if the invoice amount is greater or the same as the payment amount

begin

select @curinvamt = @curinvamt - @curpmtamt -- invoice amount remaining

-- update with the amount that is applied to the current invoice from

-- the current payment

update #temp

set

AMTAPPLIED = @curpmtamt

where

[ID] = @counter

-- update with amount of invoice remaining

update #temp

set

INVAMT = @curinvamt

where

INVNUM = @curinvnum and

INVTYPE = @curinvtype

-- update with amount of payment remaining

update #temp

set

PMTAMT = 0

where

PMTNUM = @curpmtnum and

PMTTYPE = @curpmttype

end

else if (@curinvamt 0) and (@curinvamt>0)-- if the invoice amount is lesser to the payment amount

begin

select @curpmtamt = @curpmtamt - @curinvamt -- payment amount remaining

-- update with the amount that is applied to the current invoice from

-- the current payment

update #temp

set

AMTAPPLIED = @curinvamt

where

[ID] = @counter

-- update with amount of invoice remaining

update #temp

set

INVAMT = 0

where

INVNUM = @curinvnum and

INVTYPE = @curinvtype

-- update with amount of payment remaining

update #temp

set

PMTAMT = @curpmtamt

where

PMTNUM = @curpmtnum and

PMTTYPE = @curpmttype

end

-- go to the next record

select @counter = @counter + 1

end

-- update the RM Open table with the correct amounts

update

RM20101

set

CURTRXAM = b.INVAMT

from

RM20101 a

join #temp b on (a.DOCNUMBR = b.INVNUM and a.RMDTYPAL = b.INVTYPE)

update

RM20101

set

CURTRXAM = b.PMTAMT

from

RM20101 a

join #temp b on (a.DOCNUMBR = b.PMTNUM and a.RMDTYPAL = b.PMTTYPE)

-- create the RM Apply record or update if records already exist

update

RM20201

set

DATE1 = convert(varchar(10), getdate(), 101),

GLPOSTDT = convert(varchar(10), getdate(), 101),

APPTOAMT = APPTOAMT + a.AMTAPPLIED,

ORAPTOAM = ORAPTOAM + a.AMTAPPLIED,

APFRMAPLYAMT = APFRMAPLYAMT + a.AMTAPPLIED,

ActualApplyToAmount = APFRMAPLYAMT + a.AMTAPPLIED

from

#temp a

join RM20101 b on (b.DOCNUMBR = a.INVNUM and b.RMDTYPAL = a.INVTYPE)

join RM20101 c on (c.DOCNUMBR = a.PMTNUM and c.RMDTYPAL = a.PMTTYPE)

join RM20201 d on (d.APFRDCTY = a.PMTTYPE and

d.APFRDCNM = a.PMTNUM and

d.APTODCTY = a.INVTYPE and

d.APTODCNM = a.INVNUM)

where

a.AMTAPPLIED 0

insert into RM20201

(CUSTNMBR,

DATE1,

GLPOSTDT,

POSTED,

APTODCNM,

APTODCTY,< /p>

APTODCDT,

ApplyToGLPostDate,

CURNCYID,

CURRNIDX,

APPTOAMT,

ORAPT OAM,

APFRDCNM,

APFRDCTY,

APFRDCDT,

ApplyFromGLPostDate,

FROMCURR,

< p>APFRMAPLYAMT,

ActualApplyToAmount)

select

CUSTNMBR = a.CUSTNMBR,

DATE1 = convert(varchar(10), getdate(), 101),

GLPOSTDT = convert(varchar(10), getdate(), 101),

POSTED = 1,

APTODCNM = a.INVNUM,

APTODCTY = a.INVTYPE,

APTODCDT = b.DOCDATE,

ApplyToGLPostDate = b.GLPOSTDT,

CURNCYID = b.CURNCYID,

CURRNIDX = '',

APPTOAMT = a.AMTAPPLIED,

ORAPTOAM = a.AMTAPPLIED,

APFRDCNM = a.PMTNUM,

APFRDCTY = a.PMTTYPE,

APFRDCDT = c.DOCDATE,

ApplyFromGLPostDate = c.GLPOSTDT,

FROMCURR = c.CURNCYID,

APFRMAPLYAMT = a.AMTAPPLIED,

ActualApplyToAmount = a.AMTAPPLIED

from

#temp a

join RM20101 b on (b.DOCNUMBR = a.INVNUM and b.RMDTYPAL = a.INVTYPE)

join RM20101 c on (c.DOCNUMBR = a.PMTNUM and c.RMDTYPAL = a.PMTTYPE)

where

a.AMTAPPLIED 0 and

not exists (select 1

from RM20201 d

where d.APFRDCTY = a.PMTTYPE and

d.APFRDCNM = a.PMTNUM and

d.APTODCTY = a.INVTYPE and

d.APTODCNM = a.INVNUM)

drop table #temp

About The Author

Andrew Karasev is Chief Technology Officer in Alba Spectrum Technologies ? USA nationwide Great Plains, Microsoft CRM customization company, with offices in Chicago, San Francisco, Los Angeles, San Diego, Phoenix, Houston, Miami, Atlanta, New York, Madrid, Brazil, Moscow ( http://www.albaspectrum.com), you can reach Andrew 1-866-528-0577, he is Dexterity, SQL, C#.Net, Crystal Reports and Microsoft CRM SDK developer; akarasev@albaspectrum.com

---

Imagine if Everyone Working In Your Office Was In Synch?

Microsoft-Outlook is a pretty amazing program. So much more than... Read More

Lotus Notes Domino and Web: Application Development ? Tips for Programmers

Beginning with Domino version R4 it has integration with the... Read More

Off The Record - Tips For Picking Recording Software

Need software to record your voice, streaming audio or musical... Read More

Data Quality Best Practices for Salesforce.com

Executive SummaryAn effective plan for entering, cleaning and updating the... Read More

What is Spyware? Are You Being Watched?

Find out why Spyware Removal from computers is important and... Read More

Microsoft Great Plains Inventory Control ? Overview For Consultant

Microsoft Business Solutions Great Plains is marketed for mid-size companies... Read More

Preventive Maintenance Software Companies

Several software companies design programs for preventive maintenance. Most of... Read More

Cisco Certification: Introduction To ISDN, Part III

Configuring PPP PAP AuthenticationNow we know how the ISDN link... Read More

Kick-Ass Performance For Your PC? Its Easy

Is your PC is slow and wimpy? Then you need... Read More

Microsoft CRM Integration with IBM Lotus Notes Domino ? Machinery Dealership Example

IBM Lotus Notes with Domino email server is traditional document... Read More

Review on QuarkXpress 6.0

After almost two decades of existence, Quark has become the... Read More

Microsoft CRM Customization - Processing In/Out-Going Email Messages

We would like to give you several situations, when you... Read More

The True Meaning of Freeware

The vast majority of us will have, at some point,... Read More

Microsoft Navision and Crystal Reports - An Overview

Microsoft Business Solutions ? Navision is an integrated solution for... Read More

Lotus Domino: Application Integration ? A Programmer View

There are two approaches for application integration:? Programmer's approach ?... Read More

Photoshop Files and Formats

People often ask me: What image file formats will Photoshop... Read More

Need of Document Management System (DMS)

Document Management or Enterprise Information Management is perhaps one of... Read More

Software Automation Helps Increase your Bottom Line

When you own a small business, time is money. And... Read More

ERP Software Financing: the Future? ? Overview for Company Owner

In our case ? we serve Microsoft Business Solutions ERP... Read More

Story Development Software: Good or Evil?

In the early days of the personal computer, we're talking... Read More

Protect Your Most Vital Business Asset with Security Software

Homeland security, airport security, Internet security â?" these days weâ??re... Read More

Free PDF Publishing Software

In a previous article, I wrote about OpenOffice... Read More

Microsoft Business Solutions VAR/Partner Selection ? Overview for IT Director/Manager/Controller

Microsoft Great Plains and Microsoft CRM become more and more... Read More

How To Create A Data Capture Procedure Checklist For Your Small Business CRM Software

Fortunately one of the most common reasons cited for the... Read More

DVD Burning Tips

CD and DVD replication is a process that works by... Read More

Microsoft CRM in Latin America: Implementation, Customization, Support ? Overview for Consultant

Microsoft Business Solutions CRM is present several years on the... Read More

Software Development in 2005 - Back to the Future

2005 ? Back to the Future.What does the future hold?... Read More

Intro to UNIX Shells

A UNIX Shell is in simplest terms, a command line... Read More

Implementing ERP for Large Publicly Traded Corporation ? Microsoft Great Plains

We would like first emphasize the change in the paradigm.... Read More

Google Brings the Earth to Your Desktop

Google Inc. has launched a new software package that allows... Read More

Microsoft CRM Integration with Microsoft Retail Management System (RMS) ? Overview

Microsoft Client Relation Management system (Microsoft CRM) and Microsoft RMS... Read More

The Importance of Timely Timesheets

Whether you are a small consultancy firm, a medium sized... Read More

Professional XP Style Icons in Software and Website Development

Using professional icons in your application or website can bring... Read More