MANAGING MEETINGS--BEING PREPARED MAKES A DIFFERENCE: You can schedule all the meetings you want to, and if you are not prepared to take charge then you're wasting your time. The time you invest planning a meeting is time well spent. The sooner you take action, the sooner you can enjoy the fruit of a productive meeting. Before you schedule a meeting, determine its purpose and necessity. Document specifically what you expect to accomplish during the meeting (including goals and objectives). A clearly written plan allows you to focus solely on the issues you need to address. Next, determine whether this purpose can be more efficiently achieved by some other means, such as a phone call, a written memo, or an informal conversation.
MANAGING MEETINGS--AGENDA: At least one week before a meeting, develop the agenda and send it to expected participants. The agenda should clearly indicate: 1. the meeting's starting and ending time, 2. location of the meeting, 3. items (goals) to be covered and desired outcomes (objectives), 4. items listed in priority order, 5. time planned and scheduled for each item, 6. preparation expected of participants, and 7. the person responsible for presenting each item.
SETTING YOUR AGENDA: People usually plan an agenda backwards, placing the most important item last and the minor items first. However, you should plan the agenda the opposite way, by placing the most important item on the agenda first and the least important items last. This way, if you run out of time, you will have covered the crucial topics.
Copyright AE Schwartz & Associates All rights reserved. For additional presentation materials and resources: ReadySetPresent and for a Free listing as a Trainer, Consultant, Speaker, Vendor/Organization: TrainingConsortium
CEO, A.E. Schwartz & Associates, Boston, MA., a comprehensive organization which offers over 40 skills based management training programs. Mr. Schwartz conducts over 150 programs annually for clients in industry, research, technology, government, Fortune 100/500 companies, and nonprofit organizations worldwide. He is often found at conferences as a key note presenter and/or facilitator. His style is fast-paced, participatory, practical, and humorous. He has authored over 65 books and products, and taught/lectured at over a dozen colleges and universities throughout the United States.
Presenters often tell me that they fear losing their train... Read More
"Let it be known, no person, thing, or situation... Read More
Interview with Julia Apple-Smith, Manager of Employee Development at Sauer-Danfoss... Read More
Your job as an event planner doesn't stop with the... Read More
A trade show is an ideal way of showcasing your... Read More
Preperation is vital when conducting a successful videoconference session. Thus... Read More
Have you ever been slideswiped? You walk into a meeting... Read More
First of all, what is a bio sheet and why... Read More
This article will help you to assess and maximise the... Read More
Flip charts are so common that we all think we... Read More
Regardless of the nature of our job or social standing,... Read More
The social skills of a small businessperson, franchisee, independent contractor... Read More
How do you come across in your emails?As I receive... Read More
Flash chart, flash map, flash graph may be mistaken for... Read More
There are four different ways that audience members assimilate information.... Read More
1. Play "find the meeting" by changing the location and... Read More
How?Try a blueprint like this: people act on their own... Read More
Media training is a 'must do' professional development program for... Read More
If you are taking your newest products to a trade... Read More
It is both good planning and considerate to provide auditors... Read More
Imagine you are the most amazing figure skater who ever... Read More
You speak before a group. You present your message. You... Read More
Where can you choose a company shirt vendor? There are... Read More
For communication to take place, a message must be transmitted... Read More
Once upon a time????."Yeah right, don't tell us a story,... Read More
Cattiness is something no one ever wants to be accused... Read More
Last week my husband and I attended an awesome 4... Read More
Although there are any number of different networking groups and... Read More
Most people love to hide behind the lectern.. It makes... Read More
People take it for granted that leaders have achieved some... Read More
Communicating Bad News The Right WayIt's the rare executive who... Read More
The quality of your sales presentation will often determine whether... Read More
The most critical job of a manager, when you boil... Read More
WHEN ONLY A LECTURE WILL DO: Under certain circumstances, of... Read More
Calling a projector hire company will often get you confused... Read More
"I have a love/hate relationship with PowerPoint. In the right... Read More
Usually the emphasis on making an effective speech is what... Read More
Most people love to hide behind the lectern.. It makes... Read More
A trade show is an ideal way of showcasing your... Read More
Delivering humorous speeches involves a lot more than simply having... Read More
No matter what your business is, you will enhance your... Read More
Are poor presentations costing you business?The ability to deliver a... Read More
Some speakers say, "I could never use humor in my... Read More
You speak before a group. You present your message. You... Read More
Every day, so many tens of thousands of innocent clients... Read More
As the meeting began, the project manager of the buying... Read More
As a former owner of a National Speakers Bureau, I... Read More
KEEPING MEETINGS PRODUCTIVE: Whether participants approve or disapprove of an... Read More
(Excerpted From the Jim Rohn Millennium Weekend Event)Persistence in your... Read More
SUCCESSFUL DEMONSTRATIONS: All of us have seen demonstrations in one... Read More
Remember back when the ability to create a slide show... Read More
Regardless of the nature of our job or social standing,... Read More
DEVELOPING LESSON PLANS: In developing lesson plan formats, two things... Read More
Tomorrow's the day and you're dreading it. You're scheduled to... Read More
Super Preparation ?Keys to Getting a Great Start to Every... Read More
According to the Lamalle Report on Top Executives of the... Read More
Regardless of what response technique may be convenient in a... Read More
Once upon a time????."Yeah right, don't tell us a story,... Read More
Do you ever get frustrated with your marketing? Are you... Read More
How many times have you attended a meeting where the... Read More
Whenever and whatever you're pitching, dozens of factors will figure... Read More
A client recently called to say she was going to... Read More
MORE and more corporations in Malaysia have awoken to the... Read More
Like most good achievements, a magnificent meeting depends on planning... Read More
Exhibiting in a trade show can involve a major investment... Read More
The social skills of a small businessperson, franchisee, independent contractor... Read More
Presentation |