What is document management: When we think about "Document Management" we usually see a picture of paperless office. It is not an easy task to make an office paperless due to several existing problems based on Industrial needs. Even it is very much difficult to make a shop paperless using document management. Document management is about to manage the document in such a way so that it can be within our reach whenever needed in the desired form without wasting extra time and space. Since computer is a wonderful device and much useful in document management.
How document management work: There are several software which can help in document management. There are some terms which is useful to know for document management.
Electronic Document Capture (EDC) for document management.
Scanning, Text recognition & image conversion are comes under this category in document management. In this we simply convert paper media to soft copy. This is a very useful activity to do document management. By this our reach towards any document becomes more easy and cost effective. Take an example if you want to search a particular paper from a bunch of thousand papers. Using soft copy it is very easy and cost effective. If you want to give a copy to any other person then too it is very quick and economic.
Optical character recognition (OCR) for document management.
Just what will happen if your document is a normal document typed using a simple typewriter font. Optical character recognition plays a role to understand what is it exactly. Simply saying it recognize the characters printed on a physical media you can say a normal paper.
Electronic document management system (EDMS) for document management.
If you have a big collection of electronically created documents then electronic document management system is the basic need to correctly locate and display the required document. There may be several requirements to manage the electronically created documents with respect to searching and some other similar operations. There may be a need to maintain summary of all documents and different versions of source documents.
Electronic Record management system (ERMS) for document management.
There are several application where there is need to maintain the records in highly ordered way like payrolls & patient records. This system manage the documents in such a way so that these are easily accessible effectively.
Web content management (WCM) for document management.
This system is used to manage websites in a very systematic way. There are so many web documents which needs to store and publish to any website defining several permissions. This document management system take care of all such needs.
Workflow management (WFM) for document management.
If a document is created after passing several highly ordered steps then this work flow management system is used for document management. We use very efficient software for this document management. Every document should be within reach of correct person timely and that's done by this type of document management.
Knowledge Management (KM) for document management.
FAQ are the good example of this type of document management. Any information should be communicated to relevant person easily. This is very useful in industries where this type of document management system fills the bridge of communication gap.
These are general terms which are used for document management. Now it may be very easy to decide which type of document management is best suited for any need. Afterwards you can search and implement the particular document management.
Author is an engineer and is running a website http://engineering-updates.com, you can reproduce this article if all the link are alive.
Over the past few weeks I've been developing plans for... Read More
The following tips will help you communicate more effectively with... Read More
We draw conclusions about people through observation, their behavior, past... Read More
Introducing a learning culture into organisations can be difficult at... Read More
When executives see themselves as solely responsible for the overall... Read More
How do you convert outsourcing leads into clients? You may... Read More
You know the drill - the ridiculous deadlines, the relentless... Read More
If one does not understand a person, one tends to... Read More
Managers often ask, usually with exasperation, "How can I keep... Read More
You've seen it happen many times. An organization that provides... Read More
Leadership is only sustainable when leaders consistently come up with... Read More
Nearly all leaders I've encountered are underachievers. They're getting a... Read More
Hurting your sales efforts can be accomplished easily with the... Read More
"It is a terrible thing to look over your shoulder... Read More
Ellen was a clerk working for a large insurance company.... Read More
The great majority of family businesses in North America are... Read More
Most firms have intelligent, capable, knowledgeable managers who are very... Read More
What is the no. 1 asset in your business beside... Read More
Perfectionism can get in the way of building or marketing... Read More
Most agendas for a meeting look like this.* Budget* Payroll*... Read More
The heart of a fool is in his mouth, but... Read More
"The best Leader is one who knows how to pick... Read More
One of the first things I look at when I... Read More
Shaky FoundationsWhilst over 60% of businesses will be looking to... Read More
An operations manual can act as a tool for training... Read More
It happens over and over in businesses every day.Within large... Read More
Tis' the season for business and corporate gift-giving! If you... Read More
This article relates to the Compensation and Benefits competency, commonly... Read More
"It is not the strongest species that survives, nor the... Read More
I see a PR firm has done a survey on... Read More
A 'dirt-world' retail business I used to manage had a... Read More
Quality hiring is more than running ads, screening, interviewing and... Read More
One of the more ambiguous elements of a Six Sigma... Read More
Hiring someone new to work in your business is one... Read More
It's hard to believe the year will be half over... Read More
"Treat people as if they were what they ought to... Read More
Ever feel that all the lawyers in thh Country need... Read More
When you create your profit and loss statement to assess... Read More
In part one of this article I told you about... Read More
Plan/prepare - lack of purpose causes aimless meetings. Know why... Read More
THE MARGINAL PERFORMER: Every manager must, from time to time,... Read More
What is Neuro-Linguistic Programming?Neuro-Linguistic programme is nothing but the study... Read More
The methods in which you set up a conference call... Read More
In today's tough retail environment the retailer needs all the... Read More
A paper manufacturer with over 300 employees once announced that... Read More
There are so many ways to jump start your prifits... Read More
They say that management can be a lonely place. A... Read More
Globalisation, the expansion of intercontinental trade, technological advances and the... Read More
It should not be. If it is an effective newsletter,... Read More
Gratitude might seem like a soft or even an obvious... Read More
In the call center environment we are often only as... Read More
I've just watched, again, an episode in the Back to... Read More
You're so excited you're practically bouncing off the walls. This... Read More
Nearly all leaders I've encountered are underachievers. They're getting a... Read More
As Albert Einstein said:-"The significant problems we face today, cannot... Read More
A study a couple of years ago found that 63%... Read More
Note: This article was written for a internet business site.... Read More
You need to secure money for your project. You visit... Read More
It happened again. I ran into an old friend while... Read More
Judgment is the process of forming an opinion of something... Read More
Ineffective communication is a major, yet avoidable, obstacle to business... Read More
Creativity can be defined as problem identification and idea generation... Read More
Have you ever hired someone who did not live up... Read More
Steven Covey had the right idea. There are discreet skills... Read More
The problem with communication is the illusion that it has... Read More
Do you know how many customers you have that are... Read More
Business Management |