Simple Ideas to Conquer Paper Clutter

Are stacks of papers, mail, newspapers, and growing "to do" lists cluttering your home? Has it been months since you've seen your countertops or have you completely forgotten what your countertops look like? Paper clutter includes bills, warranties, cards, mail, memos, sticky notes, lists, letters, advertising flyers, school papers, etc. If any or all of these items are cluttering your home and countertops, follow the simple ideas below to organize your papers and gain control over the clutter.

Mail: the general and well known rule for reducing stacks of mail is to handle it only once.

? Choose an area for sorting mail and sort through it as soon as it arrives. Immediately throw away junk mail and separate the rest into several piles: bills, reading material, and mail to be shredded. Sometimes a fourth pile may be needed to separate your mail from your spouse's mail.

? Place reading material, such as magazines or catalogs into your inbox or magazine holder to be read later.

? Shred all mail containing personal information. This will help to protect yourself from identity theft by safely disposing of mail that contains your Social Security number, bank account numbers, or credit card numbers. Be sure to shred all unwanted credit card applications and home refinancing offers.

? Place your bills in your in box or wherever you pay your bills in order of the date they are due. Create a 13-pocket accordion file with tabs for each month and the last tab for income tax receipts. As you pay bills, write the check number and date on your copy and file accordingly. Also, add bank statements and credit card receipts in the correct months. At the end of the year, add your tax returns and store the entire accordion file.

? Another bill paying method is to purchase a portable filing box or a filing cabinet. Create a filing system of bills paid by labeling manila folders for each company that you pay a bill to. After paying a bill, make a note of your check number and date paid on your copy and file in the appropriate file. At the end of the year, clean out the files that you don't need anymore to make room for the upcoming year.

Permanent Papers:

? Create a tabbed filing system for papers you need to keep long term, such as car insurance, life insurance, homeowner's insurance, medical insurance, children's records, animal records, etc.

Receipts: use an accordion file, a large envelope, a plastic divided envelope, or a coupon wallet to organize your receipts.

? Sort through your receipt file every 60-90 days and throw out receipts that have an expired return date. Be sure to shred receipts that have your credit card number printed on them.

? Save gift receipts. A good rule to follow is to save the receipt for three months after giving the gift. You can also give a gift receipt with the gift for easier return or exchanging.

? Toss out receipts that are not tax-deductible such as groceries, pet grooming, and dry cleaning.

? Staple the receipts of major purchases to their warranty cards or with the instruction manual. For example, if you purchase a vacuum cleaner, staple the receipt to the instruction manual and file it in a labeled folder.

Income Tax Receipts:

? Create a large envelope or a file folder for the current year's income tax receipts. Place all receipts for the year that pertain to income tax in the envelope or folder. This will make it much easier when it's time to figure out your taxes because all your receipts and statements will be in one location.

Manuals, Booklets, and Warranties:

? Create a folder for each major appliance and store manuals, warranties, receipts, and any other important information to be saved. Label the folder for quick and easy reference.

? It's also helpful to keep the receipts, instructions, and warranties of children's products in case a product receives a recall notice or it stops working. This applies more to the larger products such as car seats, bouncy seats, swings, high chairs, electronic toys, etc. Create a folder for each product and label the folders for quick and easy reference.

Magazines and Catalogs:

? Place them in decorative magazine holders next to your couch or wherever you read magazines.

? Store the magazines and catalogs upright so it is easy for you to thumb through them and see what issues you have. As new magazines and catalogs come in, discard the oldest ones.

Books:

? After you have read a book, donate it to a library or sell it if you don't plan to read it again.

? Once your children outgrow their books, have them donate their books to a charity, kid's book store, or library.

Coupons:

? File the coupons in a coupon wallet or an envelope and carry them in your purse or car.

? Be sure to go through your coupons on a regular basis and throw away the expired ones.

Business Cards and Contacts:

? Store all business cards in a business card holder or a Rolodex.

? Keep all addresses and phone numbers in one location such as an address book or a spreadsheet on your computer.

Children's Artwork:

? Purchase a colorful three-ring binder and include favorite artwork. To protect the artwork, place the papers in plastic sleeves made for three-ring binders.

? Turn children's artwork into cards that can be mailed to friends and family.

? Create a file folder for saved artwork.

? Purchase a portable file storage box with hanging file folders. Help your child to decorate the box and label the folders. For example, you might want one folder for kindergarten artwork, one folder for first grade artwork, and so on. This will keep all artwork organized and together in one place.

? Hang up a bulletin board in your child's room where he or she can display their favorite artwork. They can change out the artwork as often as they like and they will enjoy seeing their artwork hanging up in their room.

? Let your child choose a few favorite pieces of his or her artwork and frame it to match their room decor. Then hang the framed artwork in a special place in their room.

Whether you have a built-in desk filing system or you use portable file boxes, the important thing is to label your folders and boxes the way it works best for you. There are many attractive binders and file boxes available on the market today to help you organize your papers. You can purchase portable file boxes in all shapes and sizes. They come in natural fibers, pretty pastels, shabby chic, contemporary, and even see-thru. Three-ring binders and file folders come in different sizes and all the colors of the rainbow, while in boxes made of fabric or linen can be purchased to match your home decor.

In today's fast-paced world, it's often easy to toss papers on your desk or countertop and deal with them at another time. By doing this, you create more work for yourself and more countertop clutter. So, take the steps to get rid of paper clutter for good and you will be more organized, you will take pleasure in seeing your countertops again, and most of all you will enjoy a more comfortable and peaceful home.

Lesley Dietschy is a freelance writer and the creator/editor of The Home Decor Exchange and the Home & Garden Exchange. The Home Decor Exchange is a popular home and garden website featuring resources, articles, decorating pictures, free projects, and a shopping marketplace. The Home & Garden Exchange website is a link exchange program and directory dedicated to the home and garden industry, as well as offering free website content and promotional ideas. Please visit both websites for all of your home, garden, and website needs.

http://www.HomeDecorExchange.com

http://www.HomeGardenExchange.com

---

Just How Organized Are You? Take This Quiz For Individuals

The Productive Environment Scorecard?Read the statements below and rate your... Read More

Spruce Your Environment, Spruce Your Spirit

After a long winter, this is the time of year... Read More

Spring Cleaning: Mission Garage Organization

Spring is here and the garage door is open. This... Read More

Letting Go Of Your Excuses

At this point, you have probably run across some belongings... Read More

Getting Organized For The New Year - Part 1

The following procedures will insure an organized and well run... Read More

Get Organized - Stay Organized

My mother is one of the most productive people I... Read More

How Long Do I Need to Keep This? - A Guide to Receipts, Statements and Financial Clutter at Home

In most homes, paper causes clutter. And it seems to... Read More

Making Life Easier, with NLP Chunking!

You know, in psychology there is a rule, especially within... Read More

10 Simple Ways to Clear Clutter from Your Home and Office

There is nothing worse then spending ten minutes looking for... Read More

Change the Way You Think and Change Your Life

Dennis is working as a factory worker during the day... Read More

Breathing Life Into Dead Spaces

"I don't have enough room!" -- this is a common... Read More

Sticking to Your New Years Resolutions: Ten Tips for a More Organized Life

1. A calendar is an essential organizing tool ? start... Read More

Your Organizing DNA

Do you like storing your papers on top of your... Read More

10 Common Roadblocks to Getting Organized

1. All or nothing thinking/taking on too much." I'm going... Read More

Get Organized: 10 Universal Laws

The Law of the 1st StepA good first step in... Read More

Create A Working Mail Center

I talk about the mail a lot in my newsletter,... Read More

Clutter Campaign - Commit Your Time

Decide When And Where To StartDecide when and where to... Read More

Secrets to Eliminating Emotional Clutter

Are you plagued by clutter in your personal or professional... Read More

Without a Plan, You?re Doomed to Failure

"My job is an endless series of deadlines, I am... Read More

Getting Organized - Getting Fit

In a speech entitled "Organized Living in a Disorganized World"... Read More

Cleaning Out Your Closet

Helping people clean out their closet is something I love... Read More

Clutters Side Effects: How the State of Your Home Affects Your Life

Each area of your home has a symbolic meaning with... Read More

Identifying the Rocks: Organizing Your Priorities

In one of my favorite books, First Things First, written... Read More

Be More Productive - Books to Help You Be More and Do More!

How many of us have enough time to do everything... Read More

Organization Tips - How to Organise Your Computer Files

Everytime Mary had to find a file on her computer,... Read More

Declutter for Sucess

Finish each day and be done with it. You have... Read More

Clutter-Clearing and Your Authentic Self

Have you ever felt so discouraged, your life so out-of-control,... Read More

Balance- What Does It Really Mean?

Balance- what a popular topic these days! Finding a work-life... Read More

The Natural Law of Attrition

I'm cheap and proud of it.I use and re-use things... Read More

5 Tips to Banish Clutter From Your Life For Good

Studies show that 80 percent of what we use comes... Read More

Choose Spice Racks That Help You Organize Your Home

Today you have almost as many choices of spice racks... Read More

10 Simple Steps to a More Organized Household

1. Divide big jobs into smaller jobs. Make a list... Read More

The Clutter Factor: From Packrativity to Productivity

? Are you embarrassed when you walk into your home... Read More