The Importance Of Email Backup

Viruses, software failures, power failures, human errors, hard drive failures are only a few examples of what could destroy the data on a hard drive, including all documents, pictures, emails and other files!

Most home computer users don't need an expensive backup solution; as they only need to burn the folders with important documents and pictures to a CD-RW from time to time; this ensuring that in case of a disaster they can easily get them back.

Togeder with documents and pictures, it's a critical operation to save the emails, attachments, address book and other important data from within the email client; otherwise in case of a computer problem the user will find himself in the impossibility to get them back, and this can be a really unwanted situation especially for webmasters or people who rely on their emails. Unfortunately many people actually start to do backup copies only after they lose data.

This article will explain how one can create a Outlook Express Backup copy ( as Outlook Express lacks a backup function ) This email program is usually installed with the Windows operating system and is probably among the most commonly used email programs today. While using Outlook Express is fairly easy, finding and backing up the emails can be a little more complicated. Since there are a large number of files and folders on a computer running Windows, the first problem is to find the files containing the emails. Outlook Express stores emails in .dbx files and there might be several different dbx files depending on how many email folders you have created in Outlook Express. If you are using Windows 98, you can probably locate your emails somewhere in the Windows directory. In Windows 2000 and XP, emails are usually stored somewhere in the user data or application data folder.

The easiest way to find out exactly where your emails are stored is to start Outlook Express, go to the Tools menu, and open the Options dialog box. In the Options dialog box, select the Maintenance page and click the Store Folder button. Here you can find the path to the folder containing your emails. To open the folder, copy the path and paste in the address field of the Windows File Manager. You should see a number of .dbx files and possibly some other files, too.

After locating the email folder, you can simply select all the files and press Ctrl-C. Then open the folder where you want to keep the backup copies (on another hard disk, a DVD or a network drive, for example) in Windows Explorer, and press Ctrl-V.

To backup the Address Book, you can follow these steps:

  • Select Tools | Address Book... from the menu in Outlook Express.

  • Choose File | Export | Other Address Book... from the address book's menu.

  • Select Text File (Comma Separated Values) as the export format.

  • Click Export.

  • Select the location you want to export your address book to using the Browse... button.

  • Give your backup copy a meaningful name.

  • Click Next.

  • Select the fields you want to include in your backup.

  • Finally, select Finish.

  • Click OK.

  • Click Close to end the process (successfully, I hope).

Additionally, there are several email backup utilities which can make the backup operation much easier. Outlook Express Backup Genie is one piece of software that can offer peace of mind by creating compact backup copies of emails, attachments, address book, signatures, blocked list, mail rules and settings periodically. The difference between using a automatic email backup utility and manual backups, is that the first can be scheduled to create backups quiet in the background at specified time intervals, and that it will include all email information ( signatures, blocked list, etc ) which otherwise would be more difficult to save. Also if ever the backup is needed, the application will ensure that the restore process is made smoothly. And, it works with top 9 popular email clients. The downside of using a automatic email backup utility is that it costs money, usually about 20-30 USD as one time payment, while the manual backups are ofcourse, free.

The conclusion is that either manual or automatic, backing up emails is a critical operation for every computer user that would regret losing them.

A trial copy of Outlook Express Backup Genie can be found at: http://www.amicutilities.com/outlook-express-backup/

About The Author

Alexandru Marias; alex@amicgames.com

This article will explain how one can create a Outlook Express Backup copy

In The News:


pen paper and inkwell


cat break through


Digital Cameras: How Many Pixels Do I Need?

With the bewildering number of digital cameras on the market,... Read More

Tips For Getting Technical Support Help Online

Sometimes your PC will start acting strange for no apparent... Read More

Keeping Passwords Secure

As the web has evolved, so have the methods of... Read More

How To Become A True CCNA

I've worked my way from the CCNA to the CCIE,... Read More

Deleting and Destroying Data Forever

Peoples' private information needs to stay private, even after it... Read More

Password Nightmares

Good Morning Mr. Sampson. Please type in you Personal Identification... Read More

Help, I Need a New HDTV! (Part 1 of 5)

Feeling overwhelmed in selecting a new TV? With all the... Read More

Dont Let the Internet Overstimulate Your Mind

The Internet is an awesome tool, but be careful and... Read More

Image Formats: GIF, JPEG, BMP

When browsing the internet you are likely to come across... Read More

SmartCar Memory Stick for LapTop Transfer Data

With the new technology used to transfer information to from... Read More

Tips For Finding Great Deals On Computer Accessories & Supplies

Tip #1. Do a Google search. Don't be to general... Read More

Five Simple Steps to Speed up Your Computer

Most people download and save so much information on their... Read More

Refurbished Computers on the Internet

What is a Refurbished Computer?Refurbished Computers. Remanufactured Computers. Reconditioned Computers.... Read More

A Tale of Two Regeds

Tech support tells me to type 'regedt32' as opposed to... Read More

Toshiba Wins Hollywood Support for the HD DVD format

What led them to this choice, as all four studios... Read More

Consumer Electronic Information: The Basics of the DLP Projector

Projectors have come a long way in the past few... Read More

Selecting the Perfect Big Screen TV

Selecting a TV isn't as easy as it used to... Read More

Freezing - Time To Warm Up Your PC

Freezing is also known as crashing or hanging. It's frustrating.... Read More

How Do MP3 Players Work? Digital Audio Technology Revolutionizes Music Enjoyment

Millions have enjoyed recorded music since 1877 when Thomas Edison... Read More

How To Safeguard Your Computer?

The following practice, if done regularly, may help you to... Read More

SOBIG.F Virus Promises Ill Be Back

On 21 August 2003 Symantec Security Response upgraded the W32.SOBIG.F... Read More

How To Search Your PC With Google Desktop

In this era of Internet, most people are frequent users... Read More

Why There Are Color Differences in Printing from Your PC

This article describes the basic properties of color, what the... Read More

Is Desktop Search Deserving?

Google, in their march to stay ahead of the pack... Read More

Internet Explorer Shortcuts for Mouse-o-phobes

If you're like me, you occasionally find the ubiquitous mouse... Read More

How To Buy An MP3 Player

Are you looking for an MP3 player but am not... Read More

DVD The Ultimate Consumer Digital Media

Digital Video Disc or as it is sometimes referred to... Read More

What are the Main Components of Any Computer, and Which are the Most Critical to Its Performance?

Computers are everywhere, and vary in specification, brands, sizes, shaped,... Read More

Getting Started with HTML

The basic language of the internet is html. If you... Read More

How To Recognize The Telltale Signs Of Spyware

Spyware is the software that collects information about your online... Read More

Cut Through the Hype and Make the Right Digital Camera Comparisons

There are soooo many choices. With all the styles and... Read More

Image Conversion In Computers

JPEG, GIFF/JIFF, BMP, and TIFF are the most commonly used... Read More

USB Drives - What to Look For in a USB Device

Those small USB drives have so many names, pocket drives,... Read More